|Case Study||SharePoint based Contracts Management Application for RPG Group|
|Environment||Microsoft SharePoint On-Premise Online|
RPG Group can be traced back to the early 1800s; they linked up with several British firms and expanded rapidly. Over time, they have established themselves in diverse business sectors such as banking, textiles, jute, and tea. RPG consists of over fifteen companies across core sectors of the economy, with a turnover above US $3 billion.
The major challenge was to monitor multiple projects with contracts, their amendments, and managing payments slab with payment history. Amendments come with multiple changes and multiple versions of the contract. The client wanted to keep track of payment slabs and their payment structure. The client wanted a system that would allow them to record each project with amendment and payment details.
The SharePoint-based Contracts Management Application is a one-stop solution for the client. It is not just a contract management application but also an application that can record payment details with history and the agreement/project related to it. You can also attach documents to the project. AscenWork’s contract management application caters to the entire process from tracking to payment disbursement against a project. The client is using the application for its CSR activities. The application can create contracts and agreements with key terms on the contract and Payment Structure / Renewal details and Scope of work of the project. Any changes made to the transaction get tracked as an amendment in the application. The changes can be audited later if needed. The system can also track the payment stages and payment status.
Addressing all the challenges was the sole purpose of the SharePoint Contracts Management Application and project budgeting for our client. They received a system managing all the documents/agreements and the changes made to the contract with which the user has changed. In addition, we were able to integrate a system through which they could keep track of payments related to the project with payment details—an overall one-stop solution for all the contracts executed within the organization.
Features and Benefits of Contracts Management System
- Multi Organisation Support
- Manage Projects
- Manage Contract Details
- Track Contract Payment Stages
- Project Amendment Details against the Contract
- Track Payment Details
- Track Payment Status
- Maintain Contract Templates
- Maker Checker for Approval Process
- Admin access to manage the entire application
- User Roles and Responsibility matrix
- Reports and MIS
Tools and Technology
- Microsoft SharePoint
- SharePoint Designer
- SharePoint Workflow