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Upgrade Your HR Practices With SharePoint

February 02, 2021 | By Shripal Shah

Blog

“Human Resource isn’t a thing we do, it’s a thing that runs our business.”

– Steve Wynn, CEO of Wynn Resorts Ltd.

The Human Resource (HR) department is one of the most important parts of any business. They are responsible for:

Staffing that involves recruitment, promotions, transfer, and selections
Training that involves employee training and performance evaluation
Compensation that involves payroll, resource allocation, and benefits
An administration that involves record-keeping, personnel audit

and more…

Clearly, the HR Department is incredibly valuable. They are responsible for many activities that define working within a business.

“To win the marketplace, you must first win the workplace.”

– Doug Conant, an American Businessman

With so many responsibilities, comes a need to manage everything.

Many companies are hence moving towards using HR Management Systems.

These systems can help your company’s HR department to:

Work faster
With more ease and
Efficiently

You can record employee data such as manage payroll, recruitment, attendance, performance and so much more.

It allows your HR Department to store, retrieve, and analyze data without any hassle.

Any company that wants to improve its HR practices and better manage its human resource, must have HR Management Tool.

It would make a great deal of improvement in your working processes.

One such HR Management tool is SharePoint.

Not only does it help with all the basic activities, but can also be customized according to one’s needs. Every company is different and their working processes are different.

SharePoint lets you customize the intranet with respect to your business processes.

SharePoint Developers like us, at Ascenwork, help companies to build an intranet system that is personalized to your wants and needs.

We work with you to understand your business’s processes and pain points. Then, with our expertise in this field, we come up with the best possible solution.

At Ascenwork, we have worked with many clients who needed to improve, automate, and better manage their business processes. We have worked with some of the leading companies in many fields who have benefited to a great extent by deploying a SharePoint system.

You can visit https://ascenwork.com/about-us/case-studies/ to know more about exactly how the process works. There are detailed case studies on how businesses benefitted from our HR Management Tool.

More about SharePoint

SharePoint is, conventionally, a Content Management System developed by the Microsoft Corporation. But it is highly flexible. As mentioned earlier, it can be customized to a great deal.

It is a web-based collaborative platform used by 80% of the Fortune 500 companies. The reason for its popularity is its versatility and security.

It provides a single platform for document storage and management within an entire company. But at the same time, team sites can be created to exchange data within a department or a team only.

Some basic features of SharePoint are as follows:

Upload, access, and edit files from anywhere in the world
Work with teammates on a document together at once
Share information or data with the entire company
Search for data or files with a complex search feature
Create lists and libraries to store data

All these tools are incredibly useful for your HR Department to function with the utmost ease.

Further, let’s take a look at how exactly your HR team can benefit from a SharePoint intranet…

Make Announcements

Have any Announcements to make?

Employees that are well-informed and better performers.

You can easily share it with your employees through SharePoint.

News web part is a feature on SharePoint Online through which you can share engaging posts that can involve graphics as well. All these announcements get displayed on the main page in chronological order.

Share Policy Updates, Forms, and Templates

Using the SharePoint document library, you can share important information with your employees.

The documents can also be further organized with the help of metadata. They can be organized by department, expiration date, category, etc.

Manage Employee Directory

Employee Directory is an add-in in SharePoint.

With this, you can

View complete details of your employees
Send emails instantly to any employee
Arrange users alphabetically
Blacklist or remove usernames

And more…

SharePoint is a centralized system that can be used by all within a company. This ensures transparency with business processes slowing employees to work more efficiently. It is easily accessible, so, it can be used by anyone from anywhere increasing flexibility while working.

All of this makes SharePoint the best tool for enhancing your HR practices.

Contact Us

We will help you optimize your Human Resource practices with an apt SharePoint deployment.

We are a team of highly experienced and skilled professionals who can help your company automate its processes.

Our team builds applications based on your business’s specific needs.

We offer flexible engagements, technical support, competitive pricing, 100% transparency, On-time delivery to ensure your satisfaction with our services.

You can book your free consultation with us now!

Boost Productivity with Microsoft Power Automate-sample

Microsoft simply wrapped up Ignite 2019. They displayed their most recent answers for enormous and independent companies to change the manner in which they work. Through their message, they engaged organizations to accomplish more with the information that is as of now moving through them by benefiting from arrangements like Microsoft Power Automate.

The State of Microsoft

Microsoft has been building a durable arrangement of utilizations and administrations with Office 365 and Dynamics 365 to expand efficiency inside associations. Microsoft has been building applications that are considered a no-code or low-code in Power Platform.

This permits resident engineers and business clients crosswise over associations to include an incentive by streamlining forms, even without having an improvement group close by. The lineup incorporates Power BI, Power Apps, Power Automate, and Power Virtual Agents.

Despite the fact that Microsoft Ignite 2019 incorporated an assortment of key messages from topic specialists, the greatest declarations for the stage were focused on Power Automate and Power Virtual Agents.

Microsoft Power Automation

At the gathering, it was reported that Microsoft Flow has been formally renamed to Power Automate. At its heart, Microsoft Power Automate is a work process mechanization stage that incorporates several applications. Out and out, this stage gives a sizable measure of intensity and was immediately received (as long as you were in an API driven world).

Organizations are progressively utilizing applications that have uncovered Application Programming Interfaces (APIs); however numerous organizations still depend on heritage applications. These applications could be terminal-based, Windows applications, or custom web applications. They have been in the business for a considerable length of time and assume a basic job in numerous authoritative procedures.

Microsoft has likewise included Robotic Process Automation (RPA) with UI streams. Through RPA, a client can consolidate a heritage application into a work process by recording snaps and information section focuses. The robotizations can be run with various information, Sparing the client time and diminishing the potential for botches. This is an extraordinary new apparatus that can get some fast successes in the venture.

Power Virtual Agents

Individuals have gotten familiar with visiting on their telephones and on the web, which prompts another technique for client assistance – talk. Progressively, this talk alternative can be robotized since numerous clients are searching for a similar kind of data. Without composing code, we can make Power Virtual Agent in the Power Automate stage. The intuitive interface makes it simple to set up the work process and fuse different applications varying. Since it utilizes Azure AI, it can expand on your current information base to give data so you don’t need to characterize each conceivable inquiry or reaction. For some extra instances of this kind of arrangement, investigate our blog entry on RPA and chatbot reconciliation.

Microsoft is placing power in the hands of the individuals nearest to the business. By building these arrangements over the effectively ground-breaking Azure stage. Rather than holding up weeks or months to improve profitability, clients can begin making esteem immediately. Office 365 has worked in administration for the Microsoft Power Automate stage to give clients more authority over their computerizations than they recently had. On the off chance that you require more power and usefulness than what the stage gives, you can consistently coordinate your robotizations with other Azure administrations.

Through the Microsoft Power Automate, you are sparing time, cash, and increasing incentive from the information in your association.

AscenWork is agile with an evolving market. Power Automate is a pathbreaking technology introduced by Microsoft. Automation is a need of today’s market. We’re committed to understanding and specializing in such technologies introduced in the market like Microsoft Power Automate. Let us help you gain more insights about Microsoft Power Automate. Contact us for Free Consultation on [email protected] or call on +91-7977285342.

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Should You Choose SharePoint as Your Content Management System

December 4, 2020 | By Shripal Shah

Blog

A Content Management System

A content management system (CMS) is computer software used for effortless development, management, and modification of digital content by the addition and deletion of data. These are some of the core features for CMS, however, some features might vary reckoning on the application being used. Indexing, search and retrieval, format management, revision management, and management within certain templates are few other attributes of CMS.

What are the Uses of CMS?

CMS provides the most efficient way of managing content on your website without the need for coding. It’s easier to work with since it can be accessed and managed by laymen and non-technical staff which itself is the selling point of CMS. It is user-friendly because of its easy-to-use nature.

It provides you, a user, with a single website that can manage multiple functions on any screen fit, with responsive websites. You get to manage your website and get the freedom of producing your own written, audio, and visual content while retaining the precedence of having a professionally designed website.

CMS allows you to update your site from anywhere, anytime, ensuring that your site’s content is always freshly updated.

Content can be easily shared amongst co-workers. CMS also allows you to assign tasks to your co-workers and reminds them of any pending tasks.

Security also plays an important factor in maintaining websites. CMS protects the core of your website.

Staying up to date is also possible with CMS as it is connected with a lot of social media websites. This may provide users a better interface for an additional benefit for providing an easy way to give you feedback on your services or products.

Can SharePoint be used as a CMS?

Microsoft SharePoint is a reliable Content management system by Microsoft. It was launched in 2001 as a means to make a platform that provides website developers an easy solution to manage their content. It is a browser-based platform for the management of documents and a collaborative platform. It has a wide range of features and customizable abilities and is highly configurable.

It’s a password-protected safe space for securely sharing documents, with a large number of users spread across the globe.

Organizations can connect with SharePoint through Microsoft Office 365 where it is bundled with other office programs like Microsoft Word, Microsoft Excel, etc.

There have been many editions of SharePoint, all of them serve different functions:

SharePoint Server is provided to organizations that require control over SharePoint’s behavior or designs.
SharePoint Standard builds on the SharePoint Foundation in a few key product areas with little upgrades.
Built upon SharePoint Standard, Microsoft SharePoint Enterprise features can be unlocked by using an additional license key.
SharePoint Online has the advantage of not needing to maintain one’s server but lacks the customization options of a self-hosted installation. And it is the newer edition of SharePoint. Microsoft’s hosted SharePoint is typically an add-on in Microsoft 365 subscription but it can be purchased directly online.

Benefits of SharePoint as a CMS

SharePoint is used for the distribution of diversified data and reports. It can deal with a wide range of records efficiently and there lies its effectiveness. SharePoint allows for storage, retrieval, searching, archiving, tracking, management, and reporting on electronic documents and records. It is a way to centralize access to enterprise information and applications which also helps a workplace organize its internal communications, applications, and information.

Since Microsoft SharePoint was created only for the management of websites, it has received updates that make it function for professionals and big businesses.

Create and publish content quickly and easily using Microsoft SharePoint as a CMS.
It helps maintain a consistent look throughout your websites by creating approved layouts for your websites.
Manage metadata globally and organize your data easily in groups and terms.
Make any document unique by a unique identifier for every asset in the collection.
Save time by specifications and manual management of your files.
Control access to information by controlling the permissions to different documents within your organization.
Collaborative document processing
Help secure business and important records and implement policies for information retention, protection, and auditing.

How our client benefits from a SharePoint based CMS

Our client was a traditional, dynamic construction enterprise.

They wanted to apply their information resources and capabilities to upscale their value for attracting more investors.

The client wanted to make efficient judgments and investments in information technology, provide computing tools to meet customer demands, and increase employee productivity. They also wanted to fulfill their vision of being a customer-oriented company.

After having centralized their documents by standardizing them on SharePoint-based CMS, the client saved on their capital expenditure, made better organizational operations, and better-streamlined coordination.

They used the Document Generation tool developed by AscenWork Technologies. It helped them by delivering a consistent application to add more value to their business in IT.

It also safeguards intellectual assets which ensured an advantage over competitors and improved security.

Since the records and documents were easily accessible, it enabled their employees to easily coordinate between clients and vendors for better-systematized growth.

Contact Us at AscenWork Technologies to make your business more efficient!

Book your free consultation now!

Collaborate Effortlessly Within A Company Using SharePoint

November 19, 2020 | By Shripal Shah

Blog

Collaboration and coordination between various departments of a company can be a tedious process.

It is essential for information to flow properly, failing which can cause errors at work.

SharePoint collaboration is of the utmost importance when it comes to processes in an organization. It ensures continuity of processes and effective implementation of the same.

This can be done by standardizing how all the departments get their information and having it accessible to everyone on the same platform.

Some benefits of Enterprise Collaboration are:

Cut Costs
Avoid Confusion
Streamline Processes
Drive Innovation
Maximize Results

And so much more…

What Makes SharePoint Collaboration Easier?

The following are some tools that are an essential part of collaboration:

Document Sharing
Emails
Chat
Meetings
Content
Social Networking
Alerts

These tools have made collaboration so much more easy and efficient. It saves time, increases work efficiency, and streamlines processes. But what if many such tools and more were available on the same platform throughout the organization? A place where changes can be tracked and alerts can be sent and tasks can be assigned…

Regulating processes is the key factor that can be seen in most of the top companies for which SharePoint is the most preferred platform. In fact, it is used by 85% of the Fortune 500 Companies.

SharePoint is one such enterprise collaboration platform that allows employees throughout the company to work in a systematic manner.

It is a web-based platform developed by Microsoft that is majorly used for document storage and management, although it is highly flexible.

It makes sharing and managing content, knowledge, and applications seamless that aids teamwork and collaboration throughout an organization. You can use it to securely store, retrieve, edit, share, and organize your data from anywhere.

Basically, SharePoint is an intranet, or, internal internet system, that works like any other website. But a SharePoint intranet can only be used by the users of that intranet, as the employees of an organization. Different departments or teams can make their own subsites within this intranet.

Who Can Use SharePoint?

Since SharePoint is a highly flexible system that offers a wide range of functions, it can be used by all sorts of organizations, in terms of category and size. It is for anyone who has a business and is looking for streamlining the way they collaborate.

Key SharePoint Features That Massively Aid Collaboration

Mentioned below are some SharePoint features that can help you and your organization work more efficiently, cohesively, and easily:

1. Central Location – SharePoint allows users of an intranet to not just store documents at a single location, but also provides features such as chat and video conference through Skype. Users can be appointed tasks and given alerts as well. Since SharePoint is highly flexible, it can be customized according to the users’ needs. All these features and more are present at one location, i.e., SharePoint, and are just a click away. It allows you to engage with your organization from anywhere. At AscenWork Technologies, we do just that. We help individuals and organizations develop a well-suited SharePoint intranet that is customized for their specific needs.

2. Simultaneous Editing and Co-Authoring – You can work on a document and then directly save it on SharePoint. When documents are edited or updated, you can view who edited them and access the previous versions of the same document as well. This tool helps users to work together and be in the know-how of updates by getting alerts every time someone updates.

3. Assign Tasks – You can assign a task (or a discrete work item) to a person. Send an email notification when the ownership of the task is assigned with advanced settings. Resources needed for the tasks can be provided. You can also check progress on the tasks by marking “Completed” or “% Completed”.

How We Helped A Client Streamline Their Business Processes

Our Client and Their Needs: Our client, a giant in the field of Oils, Power Transmission Conductors, and cables, wanted to streamline and automate their business processes. They have more than 3000 employees. Their main challenge was to identify a platform for constant application development. They wanted to create an office that was paperless and also wanted to add makers and checkers at various modules.

How We Helped: With the help of our team consisting of highly skilled business analysts, developers, designers, testers, and project managers, we were able to develop a prototype. We were then able to develop a cost-effective application on SharePoint.

They were able to standardize on SharePoint-based Customized Application Development. The client used an end-to-end application development by AscenWork Technologies and collaborated on various processes through the application.

Result: As a result of the application development, they were able to reduce human errors drastically. They were able to improve compliance and integrate the application with SAP/ Tally. Our client was able to track approvals and change requests faster and receive email alerts and notifications.

We Help You Automate Processes and Better Collaborate With Your Employees Within Your Company

You can book your free consultation with us now!

Integrating Cloud-Based Collaborating Tools – Microsoft SharePoint & Microsoft Teams

October 15, 2020 | By Shripal Shah

Blog

A lot of everyday activities have now moved on to the cloud-based collaborating tools, and SharePoint and Teams are leading amongst the most prominent tools that you will come across.

So, are SharePoint and Teams the same?

There is a lot of confusion surrounding Microsoft SharePoint and Microsoft Teams, and whether or not they are the same. Microsoft Teams and SharePoint team sites are the solutions that Microsoft has provided for organized document and information sharing in relevant groups. Users can create teams for the projects they are working on with their team members. This way, the documents won’t get shared with the entire organization but rather, just with the team members. However, there has been confusion persisting because of the SharePoint team sites getting compared to Microsoft Teams.

SharePoint and Teams, although are different platforms, both can work well together. SharePoint is the platform on which document management of Teams can take place. They do work better together. An advanced set of features can be integrated into Teams with SharePoint. On the other hand, Teams adds a user-friendly interface and extra collaboration-based features to SharePoint.

What is SharePoint?

SharePoint is a collaborative platform that has been around for quite a while and is used by most Fortune 500 companies. It is used for secure document management and storage by companies to make information storage convenient. With the capacity to handle large amounts of documents and data, working from anywhere in the world has been made easier. Businesses of all sizes have been using this platform in various ways.

Key features of Microsoft SharePoint:

Manage content efficiently with the help of libraries and lists.
The intranet provides centralized access to all the documents and information within the organization at a single location.
Easy storage, sharing, and editing of files are some of the main features of SharePoint.
It has a very powerful search tool, which can help surface the required resources from across the organization.

What are SharePoint team sites?

SharePoint team sites are spaces for teams to work together on a project within the SharePoint platform. A team site can be created for every project that a group might be working on. This allows information to be shared easily with team members, by adding to-do lists, events, and documents to the team site. To avoid over-consumption of irrelevant information, team members can also hide information that is inapplicable to them. If the team site leader wants the team members to focus on some particular information, customized views can be set up. This will inform the team members of what is immediately important without having to look around the entire site.

Key features of SharePoint team sites:

Lists can be created with the help of preset lists such as tasks, links, events, contacts, and announcements. You can customize the existing lists and create new ones. Lists can be useful to segregate and organize different types of data.
Add shared files to the document library in the team site which consists of all the files and hyperlinks to every file. This makes the team members find any information quickly.
The number of emails exchanged by the teammates can be reduced by using discussion boards. A member of the team can create discussions where any of the members can post and reply. This way, every member of the group is in the loop of the discussions happening within the team.
You can generate surveys that can greatly help in decision-making. The team members can take the survey in the form of polls, multiple-choice, or open-ended questions to conclude something.

What are Microsoft Teams?

Microsoft Teams is a chat-based collaboration platform. It is used for communication with the help of features like chat, video meetings, and file storage. This software along with SharePoint is a part of the Office 365 suite of applications. The Microsoft Teams application integrates with other Office 365 applications for better communication and collaboration.

Channels can help keeps the team pages uncluttered by creating different channels for different projects. It is especially helpful when a group is working on multiple projects at once.
Tabs is a navigation feature that allows the team members to work with tools and data that they most interact with. Custom tabs can also be developed and shared with the rest of the teammates.
Connectors connect services inside a tab so that the team members have easy access to information. Team members can receive updates from popular services like Twitter, Trello, GitHub, and much more.
Conversational bots generate automated responses to questions and give updates. For example, it can help you schedule a meeting by gathering information and inviting people or compiling a meeting report by asking for updates and generating one on its own.

Learn more about cloud-based collaborating tools

Make collaboration easier by connecting with your team and sharing relevant information using these platforms. Get in touch with us at AscenWork to get support from our experienced SharePoint development team.
Book your free consultation now!

How To Increase Efficiency While Working Remotely With SharePoint

September 25, 2020 | By Shripal Shah

Blog single SharePoint

Current Scenario

COVID-19 has forced a lot of businesses to move online and migrating their employees to work remotely. According to a study done by S&P Global Market Intelligence, 67% of the businesses have adopted remote work policies during this period and may decide to practice at least a few of these policies in the long run or even permanently.

There are a lot of benefits of working remotely. Businesses save a lot of capital on renting huge office spaces and can build a diverse, more talented workforce as well. But it comes with its own set of challenges like ineffective communication and lack of cohesion amongst employees. Various tools such as SharePoint can be used to ease these difficulties and help businesses be productive.

What is SharePoint?

SharePoint, a tool developed by Microsoft, is essentially a highly flexible document management workflow application and collaboration tool. It can be useful to manage everyday tasks within a business while working remotely. Around 80% of the Fortune 500 Companies use this tool because it can drastically improve the way a team works.

Constantly exchanging emails and having to wait for feedback for improvement is tedious and can be eliminated using SharePoint. It aids an easy delivery of information and data to increase the pace of working by streamlining access to this data. Thus, tools like this are the key to maximizing productivity in such unexpected situations.

Why use SharePoint while working remotely?

In a small office environment, it is easier to connect and discuss on-going projects and deliver feedback and responses towards them. The larger the number of employees, the more difficult it gets to manage different projects and simultaneously be on the same page, especially while working remotely. SharePoint is a platform where you can collaborate in an orderly manner within your organization. It puts an end to the hassle of difficult communications that is caused due to the distance of employees and employers from one another. It helps to maintain order and flow of work in an uncomplicated way.

Functions of SharePoint that can be very helpful while working remotely

You can access and share files from anywhere as they are securely saved on the document library. Files from your computer can directly be uploaded to SharePoint.
Teams across the organization can manage files and content using any computer or mobile device from anywhere in the world.
Other team members can access and update files stored in the document library. This also allows multiple people to work on a document at the same time. Previously edited versions can also be accessed if needed.
Create Lists to keep a track of data like inventory, routines, and much more.
You can create a team site where the team members can work on a particular project together. Team members can share resources with others to increase efficiency. They will also be able to get notified when a task has been appointed to them.

Some Important Features of SharePoint ( Increase efficiency with SharePoint )

Lists are like spreadsheets in SharePoint. Multiple people can retrieve and edit them. It is useful as these spreadsheets can be stored in a single location. The addition of rows and columns is possible to input new data.
Workflow is like a flowchart that consists of a set of tasks that will lead to results. It is a map of instructions about what is to happen at each stage of a process. A SharePoint workflow helps in saving time and effort while tracking the status of a process.
Search is a feature that is used to look for the desired data while keeping in mind permissions, context, and previous searches. It can be customized to support and process several scenarios.
Libraries are a place to upload, create, update, and collaborate on documents with teammates. Multiple people can edit files and documents in the library at the same time.
Project Site is a template that is used for collaborating on a project with team members. It provides a Project summary timeline, a document library, and a Newsfeed to communicate with your team.

Contact a SharePoint Consultant

Considering the benefits, SharePoint proves to be a very effective tool for those thinking of moving their business online or for those who are already working remotely.

The world is moving towards a “new normal” and so should your business.

Let us help you make the most of this situation so that you can adopt the best tools for your organization to work coherently even in such circumstances.

If you are interested in optimizing your work from home routine and structure, get in touch with an experienced SharePoint consultant like AscenWork Technologies. A consultant will be able to guide you through the process and give you the best possible feedback for your online business to work efficiently. At AscenWork Technologies, Digital Workplace solutions are built with the help of Microsoft SharePoint development technology.

Why do you need a SharePoint Consultant for your Business?

August 25, 2020 | By Shripal Shah

Blog

SharePoint Microsoft SharePoint is a browser-based collaboration framework. SharePoint gives you a platform to develop customized workflows to derive better business efficiencies. Microsoft SharePoint is widely used by Fortune 500 companies for the various benefits it offers and thus it is imperative to keep SharePoint competitive and relevant.

We know that technology keeps evolving at a rapid speed. With every new SharePoint version, new configurations and changes in the user interface settings are updated.

The response time to the requirement of the customer is determined by the speed and efficiency; thus, making it necessary to keep up with the SharePoint versions.

Now, let’s look at a scenario where you have purchased and implement SharePoint for your business It is configured well and works great with your designed workflows and email accounts. The time for migrating your business information and documents to a centralized location has now arrived where the actual purpose of SharePoint can be fully attained i.e. creating an effective workplace collaboration.

The real challenge begins when you reach the homepage of your newly built SharePoint Site. You notice that somehow the things have not tuned out the way you anticipated. This makes you nervous as you want to make the most out of this super-capable tool so as to deliver an efficient, productive, and collaborative environment for your business.

You need to arrive at a decision to resolve your problem. You can either, ‘Do It Yourself’ or ‘Hire a SharePoint Consultant’.

Hiring a SharePoint Consultant is a wiser option as it includes multiple benefits:

. The consultant can use their experience in SharePoint Solutions to improve the platform and resolve the issue with a solution in the nick of a time.

· SharePoint Consultants are experienced enough as they have worked with start-ups to large enterprises

· Having Dedicated and experienced SharePoint Developers and Programmers enables you to customize and explore the services to the maximum extent.

· The most valued benefit that you get is the flexibility to choose over Hourly or Fixed-Cost Engagement.

Not only that, SharePoint consultant can rescue the situation and give the business ample time to focus on its core activities, thus saving time and resources of the company.

Small businesses cannot keep up with SharePoint transformation

Increased productivity

With vast benefits and convenience, a SharePoint consultant can assist you to maximize productivity and ensure that the business is operating flawlessly by streamlining processes in your business. Implementing custom workflows is one way in which the consultant can add value…

Increase ROI

Maximizing investments is usually the main idea of any business venture. A SharePoint consultant can assist your business to achieve very high financial returns.

The consultant can assist your enterprise to integrate SharePoint with other applications in the business. This can help your business to increase ROI by lowering production costs and increasing output.

Your business can reap countless benefits by hiring a SharePoint consultant. These advantages are vital and cannot be determined by the needs, industry, and size of your business.

As your business grows, the expert can use additional features to customize the platform. This can make your business continue reaping maximum benefits.

As SharePoint is well suited for a small to a large business, SharePoint Consultant can help you navigate SharePoint’s features so that you get a SharePoint solution that maximizes its capabilities. Empowering your team, Securing Document Management, and encouraging collaboration are some major benefits of hiring SharePoint.

We would recommend you partner with an expert SharePoint consultancy company like AscenWork Technologies which has expertise in Microsoft SharePoint for over 10 years now. This will help your business to avoid any risk factors associated with SharePoint implementation and ensure a seamless migration.

Lotus Notes: Why to Migrate to SharePoint and Benefits

June 19, 2020 | By Shripal Shah

Blog

Lotus Notes is over a couple of decade-old collaboration applications. Lotus Notes, presently known as IBM Notes is enterprise software. It is one-half of a collaborative client-server software platform. While Lotus Notes is the client part of the software platform, Lotus Domino is the server, currently know as IBM Domino.

Lotus Notes is a workflow desktop application, which provides instant messaging, email, calendars, blogs, personnel directories, and forums to organizations. It simplifies and enhances workplace collaboration, which is provided with applications that can be used to enforce security, access, and store information and allow data replication.

Why migrate from Lotus Notes?

Many Organizations are opting to migrate from Lotus Notes and Domino to a more powerful and flexible platform. What better choice than Microsoft. In recent times with SharePoint, Microsoft has offered a collaborative approach to enterprise. Following are a few pointers to explain this further:

Notes was an innovative application when introduced, but was unable to evolve with the technology over time. Over the past decade, there were has been no modification carried out compared to SharePoint.
Microsoft has been developing significantly with their every release with SharePoint. They have constantly advanced and elevated their technology with time for all the products in the market. This helped them become a market leader in enterprise software.
Managing applications end to end. All organizations rely on data and reports for analyzing and taking business decisions. So, the ability to process the insights into applications provided has become an indicator of efficiency and productivity.
Today’s market demand Agile and Flexible applications. They must support businesses in rapidly adapting to markets and customers, and take advantage of all the benefits of rapid transformations.

Time demands efficiently build and revamp applications. It’s hard to find a resource that can support a lengthy development. Hence, the only logical and strategic move will be to migrate to a no-code application such as Microsoft SharePoint.

Benefits of SharePoint:

Let’s discuss a few benefits of using Microsoft SharePoint, which can widen and ameliorate your organization:

Data Security:

All the industries and sectors adhere to strict regulatory requirements and guidelines. Users come with authorization and they do not have access to all the data. There should be a measure for preventing such data from respective industries. SharePoint allows users to specify security settings that comply with their specific compliance regulations at every checkpoint. You can also set storage and auditing policies, along with actions to take when business records expire. This helps your organization maintain compliance, all while controlling and managing business-critical information in an effective manner.

Even if your business doesn’t revolve around tight compliance measures, it’s still important to place controls on data access within your company. SharePoint allows you to set specific permissions that dictate control over the following entities:

Sites
Folders
Lists
Documents
Web applications

Centralized Administration:

There might be a few times when you need to adjust the configuration. With such a vast platform, you might expect this process to be a major pain. However, SharePoint has a central administration console that makes this process easier. Authorized administrators can make all changes in a centralized single location rather than clicking around to multiple pages. On the console, you’re able to access, monitor, and update the following data:

Application management features
SharePoint farms
System settings
Backups and restorations
SharePoint upgrades
Security settings
General application settings

This feature allows you to effectively maintain control over the entire SharePoint platform, regardless of how widespread yours is.

Document Management System:

Most of the employee’s time is been utilize in reading and replying to the mails in a day. This tells us that today’s workforce is driven by data. Imagine doing this the conventional way, like Minutes of Meeting, Various Reports, Customer Requests, etc. This data could be from different departments, Projects, or Teams and in different sizes and formats. It is a challenge to keep track of everything. The solution to this is the Document Management System(DMS). What could be better than Microsoft SharePoint for DMS? Being the Microsoft Product it is well integrated with Microsoft Office Suite like Microsoft Excel, PowerPoint, Word, Outlook as well as Microsoft Unified Communications and Microsoft Exchange Server. Users can also access line-of-business systems, including Microsoft Dynamics CRM. Also, back-end connections allow them to create personalized views and interactions with those systems.

Customization:

Standard SharePoint functionality is robust, your teams might require specialized functions to perform their roles. If this is the case, SharePoint developers can build custom applications and connect them to the software with ease. This option means that your team members will always have instant access to the tools they need to do their job.

Collaboration:

Open and Seamless communication is one of the essences of a successful business. All members of your organization should understand how to communicate and collaborate. If they don’t have access to resources that facilitate this aim, it’s all too easy for discord and disarray to emerge. This is especially when two or more people working on a single document simultaneously. SharePoint features version controls that track every single edit made to a document, along with the time it occurred and the person responsible. Moreover, only one person can access the file at a time to prevent duplicate work. Co-workers can share files and updates in real-time, improving their collaborative efforts.

AscenWork Technologies is specialized in Microsoft SharePoint Solution and emerged as one of the leading Software development Companies in the market. Let us treat you with free Consultation for Microsoft SharePoint.

Call: +91-7977285342 | Email: [email protected]

Visit: ascenwork.com

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Lotus Notes is over a couple of decade-old collaboration applications. Lotus Notes, presently known as IBM Notes is enterprise software. It is one half of a collaborative client-server software platform. While Lotus Notes is the client part of the software platform, Lotus Domino is the server, currently know as IBM Domino.

Lotus Notes is a workflow desktop application, which provides instant messaging, email, calendars, blogs, personnel directories, and forums to organizations. It simplify and enhance workplace collaboration, which is provided with applications that can be used to enforce security, access, and store information and allow data replication.

Why migrate from Lotus Notes?

Many Organizations are opting to migrate from Lotus Notes and Domino to a more powerful and flexible platform. What better choice then Microsoft. In recent times with SharePoint, Microsoft has offered a collaborative approach to enterprise. Following are a few pointers to explain this further:

Notes was an innovative application when introduced, but was unable to evolve with the technology over time. Over the past decade, there were has been no modification carried out compared to SharePoint.
Microsoft has been developing significantly with their every release with SharePoint. They have constantly advanced and elevated their technology with time for all the products in the market. This helped them become a market leader in enterprise software.
Managing applications end to end. All organizations rely on data and reports for analyzing and taking business decisions. So, the ability of processing with the insights into applications provided has become an indicator of efficiency and productivity.
Today’s market demand Agile and Flexible applications. They must support businesses in rapidly adapting to markets and customers, and take advantage of all the benefits of rapid transformations.

Benefits of SharePoint:

Let’s discuss a few benefits of using Microsoft SharePoint, which can widen and ameliorate your organization:

Data Security:

Sites
Folders
Lists
Documents
Web applications

Centralized Administration:

Application management features
SharePoint farms
System settings
Backups and restorations
SharePoint upgrades
Security settings
General application settings

This feature allows you to effectively maintain control over the entire SharePoint platform, regardless of how widespread yours is.

Document Management System:

Most of the employee’s times is been utilize in reading and replying to the mails in a day. This tells us that today’s workforce is driven by data. Imagine doing this the conventional way, like Minutes of Meeting, Various Reports, Customer Requests, etc. This data could be from different departments, Projects, or Teams and in different sizes and formats. It is a challenge to keep track of everything. The solution to this is the Document Management System(DMS). What could be better than Microsoft SharePoint for DMS. Being the Microsoft Product it is well integrated with Microsoft Office Suite like Microsoft Excel, PowerPoint, Word, Outlook as well as Microsoft Unified Communications and Microsoft Exchange Server. Users can also access line-of-business systems, including Microsoft Dynamics CRM. Also, back-end connections allow them to create personalized views and interactions with those systems.

Customization:

Collaboration:

Open and Seamless communication is one the essence for a successful business. All members of your organization should understand how to communicate and collaborate. If they don’t have access to resources that facilitate this aim, it’s all too easy for discord and disarray to emerge. This is especially when two or more people working on a single document simultaneously. SharePoint features version controls that track every single edit made to a document, along with the time it occurred and the person responsible. Moreover, only one person can access the file at a time to prevent duplicate work. Co-workers can share files and updates in real-time, improving their collaborative efforts.

Call: +91-7977285342 | Email: [email protected]

Visit: ascenwork.com

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