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How To Increase Efficiency While Working Remotely With SharePoint

How To Increase Efficiency While Working Remotely With SharePoint

September 25, 2020 | By Shripal Shah

Blog single SharePoint

Current Scenario

COVID-19 has forced a lot of businesses to move online and migrating their employees to work remotely. According to a study done by S&P Global Market Intelligence, 67% of the businesses have adopted remote work policies during this period and may decide to practice at least a few of these policies in the long run or even permanently. 

There are a lot of benefits of working remotely. Businesses save a lot of capital on renting huge office spaces and can build a diverse, more talented workforce as well. But it comes with its own set of challenges like ineffective communication and lack of cohesion amongst employees. Various tools such as SharePoint can be used to ease these difficulties and help businesses be productive.

What is SharePoint?

SharePoint, a tool developed by Microsoft, is essentially a highly flexible document management workflow application and collaboration tool. It can be useful to manage everyday tasks within a business while working remotely. Around 80% of the Fortune 500 Companies use this tool because it can drastically improve the way a team works. 

Constantly exchanging emails and having to wait for feedback for improvement is tedious and can be eliminated using SharePoint. It aids an easy delivery of information and data to increase the pace of working by streamlining access to this data. Thus, tools like this are the key to maximizing productivity in such unexpected situations.

Why use SharePoint while working remotely?

In a small office environment, it is easier to connect and discuss on-going projects and deliver feedback and responses towards them. The larger the number of employees, the more difficult it gets to manage different projects and simultaneously be on the same page, especially while working remotely. SharePoint is a platform where you can collaborate in an orderly manner within your organization. It puts an end to the hassle of difficult communications that is caused due to the distance of employees and employers from one another. It helps to maintain order and flow of work in an uncomplicated way.

Functions of SharePoint that can be very helpful while working remotely

  • You can access and share files from anywhere as they are securely saved on the document library. Files from your computer can directly be uploaded to SharePoint.
  • Teams across the organization can manage files and content using any computer or mobile device from anywhere in the world. 
  • Other team members can access and update files stored in the document library. This also allows multiple people to work on a document at the same time. Previously edited versions can also be accessed if needed.
  • Create Lists to keep a track of data like inventory, routines, and much more.
  • You can create a team site where the team members can work on a particular project together. Team members can share resources with others to increase efficiency. They will also be able to get notified when a task has been appointed to them.

Some Important Features of SharePoint ( Increase efficiency with SharePoint )

  • Lists are like spreadsheets in SharePoint. Multiple people can retrieve and edit them. It is useful as these spreadsheets can be stored in a single location. The addition of rows and columns is possible to input new data.
  • Workflow is like a flowchart that consists of a set of tasks that will lead to results. It is a map of instructions about what is to happen at each stage of a process. A SharePoint workflow helps in saving time and effort while tracking the status of a process.
  • Search is a feature that is used to look for the desired data while keeping in mind permissions, context, and previous searches. It can be customized to support and process several scenarios.
  • Libraries are a place to upload, create, update, and collaborate on documents with teammates. Multiple people can edit files and documents in the library at the same time.  
  • Project Site is a template that is used for collaborating on a project with team members. It provides a Project summary timeline, a document library, and a Newsfeed to communicate with your team.

Contact a SharePoint Consultant

Considering the benefits, SharePoint proves to be a very effective tool for those thinking of moving their business online or for those who are already working remotely. 

The world is moving towards a “new normal” and so should your business.

Let us help you make the most of this situation so that you can adopt the best tools for your organization to work coherently even in such circumstances. 

If you are interested in optimizing your work from home routine and structure, get in touch with an experienced SharePoint consultant like AscenWork Technologies. A consultant will be able to guide you through the process and give you the best possible feedback for your online business to work efficiently. At AscenWork Technologies, Digital Workplace solutions are built with the help of Microsoft SharePoint development technology.

How HRMS Software can help your Organization?

How HRMS Software can help your Organization?

November 27, 2019 | By Shripal Shah

Blog single SharePoint

SharePoint Application is a next-generation solution with five unique SharePoint HR applications running on Office 365. SharePoint HR application is a full-featured application for Management of Employee Information, Activities and Documents, while delivering self-service for employees.  So, as a part of a Digital Productive Workplace it provides both Employee Portals and HR Staff. A SharePoint HRMS Software can support recruiters in an extensive range of activities.

Benefits of SharePoint HRMS Software

Designed for your business: –

Adaptable software and Customized Personal implementation that creates a perfect fit for specialized requests and requirements.

Productivity boost for HR: –

Increase focus on development, engagement, and compliance by automating daily routines and creating more time for complex or interpersonal tasks

Supports Managers with data: –

Get real-time analytical insights for better management and operations decisions through customization charts, reports, and BI dashboards, creating full business transparency with HRMS Software.

Saves money with proven ROI: –

Software that improves your organization is an investment and not expense, especially since we have the most cost-effective solution on the market.

Empowers and retains top talents: –

Get the right people on board with our SharePoint Applicant Tracking System, develop and retain them with a system that supports the hiring process, onboarding, continued learning, and succession.

Why choose an HRMS Software?

  • Secure Portal to optimize HR Staff productivity and collaboration.
  • Team news, documents, discussions, calendar, and task tracking in SharePoint or Office 365 groups.
  • Secure Central Employee data list that is linked to certifications, documents, and changes and Update Employee Profile Data.
  • Onboarding – automate new employee onboarding tasks and Policy Management – track policy acknowledgment and submissions.
  • Assign, Track, and Manage requests
  • Access HR resources like Documents, Policies, Forms
  • Submit and receive status on service requests
  • 100% customization for everyone using the SharePoint Web Interface
  • Flexible Reporting and Dashboards.

A centralized system helps manage all the company related rules & regulations and other records in one place that is easily accessible for employees. And SharePoint is the right platform to create an easy to use, engaging and scalable HR application. AscenWork through its unique offerings in the domain of SharePoint, HRMS Software   & Custom Applications Development works towards simplifying the most complicated organization processes.

For free consultation Contact us:

Call: +91-7977285342

Mail: [email protected]

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What Is Custom Workflow In SharePoint?

What Is Custom Workflow In SharePoint?

November 8, 2019 | By Shripal Shah

Blog single SharePoint

SharePoint workflows are designed and proposed to automate business processes and reduce manual operations.

Any small, medium or large organization needs Collaboration and Sharing. SharePoint so far is the leading and best platform across the globe and electing it for your business is also the right choice.

SharePoint workflows are a structured collaboration of activities, which can be integrated into several steps. Each activity represents a functional component of a display work process.

SharePoint Designer is a perfect and effective tool to customize your sites and create significant workflows to make the working process more simple and efficient. It is a free tool offered by Microsoft itself that gives organizations the opportunity to create complex workflows that include parallel and multi-stage serial approvals across the entire business.

It contains several SharePoint Workflow templates using which creating the approval one is easy, quick and effective. But if you need to create your own workflow, you may do this using the steps of this guide.

Below are the 5 Types of SharePoint Workflows which can be used in different Business Scenarios.

  • Signature workflow
  • Feedback workflow
  • Approval workflow
  • Publishing approval
  • Three-state workflow

Notes:-

  • You must have permission to add SharePoint Workflows to a DocumentList or Document Library.
  • SharePoint Workflows should be turned On in the Site collection features. Browse to Site Settings > Site collection features (under “Site Collection Administration” section) and find “Workflows” on the list bottom. Then click “Activate”.

We at AscenWork have used SharePoint Workflow for many of our clients and are pleased with the feedback we received. Assisting business in automating processes is our area of expertise and SharePoint Workflow being one of them. Contact us for Free Consultation on [email protected] or call on +91-7977285342.

Shripal Shah
Shripal is a Sales Enabler with key interests in Microsoft SharePoint Technology, HR Product Suite, and Custom Application Development. He takes a keen interest in Key Accounts Management, Project Management, Sales / Marketing, and Operations. He likes to take pro-active initiatives aimed to increase the profitability of AscenWork through strategic tie-ups.

Features of SharePoint that makes it a Reliable Tool

Features of SharePoint that makes it a Reliable Tool

October 14, 2019 | By Shripal Shah

Blog single SharePoint

Organizations can easily control cost and reduce the risk associated with IT through Microsoft SharePoint as it allows Project Teams to productively access valuable information and Collaborate with each team member. As we all know 75% – 80% of Fortune 500 companies utilize SharePoint as it increase Productivity.

Key Features of Microsoft SharePoint –

 

  • Easy to communicate and collaborate with your organization

SharePoint is tightly integrated with familiar client desktop applications, e-mail, and Web browsers to provide a consistent user experience that simplifies how people interact with content, processes, and business data.

  • Safe and secure

SharePoint offers organizations the ability to protect and secure the integrity of data from unauthorized use. This includes managing permissions to lists, folders, Sites, documents, Web applications, and more.

  • Central Administration Console

From a Single Business or Office Location, you can easily access application management features, system settings, monitor SharePoint farms& restorations, upgrade SharePoint, manage security settings, change general application settings and use configuration wizards.

  • Reduces litigation risk for your organization

It helps meet regulatory requirements by specifying security settings, storage policies, auditing policies, and more. It also controlled and manages your sensitive business information effectively.

  • Stimulate Shared Business Processes

You can collect critical business information from employees, Customers, and Suppliers through a Web browser, without coding any custom Application. Built-in data validation rules help you gather consistent and accurate data that can be directly integrated into back-end systems to avoid repetition and errors that result from manual data re-entry.

By recommending SharePoint, AscenWork has always guided all our association to earn all the benefits from features which SharePoint offers. So, all we can say that it provides a tool for Personal Productivity, Supports Teamwork, and Simplifies Process Automation. Have a thought to share? We’re listening to your opinions.

Contact us for Free Consulting on [email protected] or call us on +91-7977285342 and share your thoughts with us on Facebook, Twitter, or LinkedIn.

Why to Add Identifier to a SharePoint List?

Why to Add Identifier to a SharePoint List?

September 17, 2019 | By Shripal Shah

Blog single SharePoint

As we all know that when we create an item in SharePoint List or say when we add a document to the SharePoint Doc library, it gets its Unique Id number. Many businesses and organizations will getaway where it is possible to identify individual entries to the SharePoint Custom list easily.

How Does Unique Identifier Work in SharePoint List?

The idea is pretty simple. Essentially each entry in a SharePoint List or Documentary Library gets a number (ID). The first entry gets 1, and then it is consecutive from there (incremented by 1).

Advantages of the ID column

  • The ID number is unique. If you delete a list item or a document, it is never used again in a list.
  • ID Number (unique identifier) is auto-incremented for you automatically in the list.

Disadvantages of the ID Column

  • ID Column is unique to the library or list
  • If you use ID Column to track documents, this will only work as long as all documents being tracked are stored within the same document library. If you need to have a unique ID for a document across the board (all sites and libraries), you need to utilize a feature called Document ID. This is a topic for another post, though.

Various Usage Of UNIQUE IDENTIFIER (ID COLUMN)

  • Sales Order numbers: If you use a SharePoint custom list to track Sales (Purchase) orders, your ID number can serve as a unique identifier for a Sales Order numbers.
  • Help desk ticketing system: If you use SharePoint to track help desk tickets each ID can serve as a unique identifier for a logged ticket in System
  • Issue/Action Items Tracker: Anytime you use SharePoint list to track issues, tasks, action items, risks, you can use the ID number to identify each issue/row.

AscenWork expertise in SharePoint and manifest itself as one of the top SharePoint Development Company in the market. We work hard to sustain our position in this competitive market. So, we take great efforts in indulging every project we earn is accelerating. Contact us for Free Consultation on [email protected] or call on +91-7977285342.

What is a Communication Site in SharePoint and Why it’s Important?

What is a Communication Site in SharePoint and Why it’s Important?

August 28, 2019 | By Shripal Shah

Blog single SharePoint

SharePoint Communication Site allows an organization to have one central place to securely, share news, and build culture. You can easily send news and information out via email to individuals or teams, share pictures, events, and videos and ensure that they are in one place, searchable, secure and give all employee the history (which is lost when solely emailed)

SharePoint Communication Site is used to share Reports, News, Status, or say to broadcast Information to other teams or to an entire organization.

Communication sites in SharePoint are innovative, creative, and beautiful as it is a new distinct type of site templates.

Key Benefits of Communication Site: –

  • Anyone can build great looking Communication Site (Any non-technical employee can create and share a company’s event, news or information easily)
  • It is already included with Office 365 (Companies can take full advantage of all the application and features included in office 365)
  • Easily determine Permission settings (It allows you to set permission settings easily and quickly)
  • Build Mobile-Friendly (Communication sites are designed and developed mobile-friendly so that the desktop pages will display beautifully on Tablets and Mobile)

Usage of Communication Site:-

  • New Services or product launch Site (New product Images, brochures, Announcements and more)
  • Intranet Landing page (Communication Site template is great for the main Intranet site where we can post events, announcements, Operations Update, and Common links.)
  • Company Events- ( An Annual events, Team Outing Plans, Festivals Celebration plans and more )
  • HR Site – (An employee or HR can share info and they can download all required documents and policies directly)
  • Sale Site- ( Sales Reports, Operations Working Report, and other dashboards can be shared easily with everyone or Management)

Important Tips-

  • Plan and build your pages before you start on your homepage, as your home will point off to these pages.
  • Create some smooth and simple publishing rules or guidelines for the editing team so that content is consistent and follows your organization branding.
  • SharePoint Online and Office 365 customers will always get first access to features, which is one of the vital benefits of using Microsoft’s cloud services.
  • Your pages will be mobile-friendly automatically but be aware of some mobile best practices. Use bullet points to split text and ensure Carousels show the most important information first.

To create a Communication site simply visit (https://support.office.com/en-us/article/create-a-communication-site-in-sharepoint-online-7fb44b20-a72f-4d2c-9173-fc8f59ba50eb)

With proven track record, We at AscenWork have developed such communication sites for our various clients out of our wide pool of clienteles. We have expertise ourselves in solution providing and with a great level of customer satisfaction and we have emerged as a trustworthy brand. Contact us for Free Consultation on [email protected] or call on +91-7977285342.

Conference Rooms Reservation Solution

Conference Rooms Reservation Solution

July 4, 2019 | By Shripal Shah

Blog single SharePoint

“Find the Best Meeting Rooms Booking System for your Business”

Meetings are an integral part of almost every business whether they are held with your employees or your clients. Therefore, having a perfect Meeting/Conference Room can play a role in several ways.
Conference Room Booking is useful for Organizations having multiple conference rooms in their Office premises.
It can help Admins or Receptionists to manage and plan the booking of these rooms for employees/visitors and management.
The organization can also book the facilities needed in the conference room viz. Projector / White Board, Pantry, Audio Equipment’s, etc.

Features-

Room Scheduling-

Schedule and Book rooms as per requests given by the user. One can also pre-book a particular time-slot on a daily/weekly/monthly etc. basis for recurring schedules. It will automatically reserve the selected dates against the room with attendees.

Room Details-

Maintain and Manage details of all the Conference/Meeting rooms in your organization. Search for free rooms by size and equipment. Search criteria can be set based on specific requirements such as seating capacity or the availability of room(Custom Requirement).

Meeting Request-

External users can be invited to an event (Custom Invitation Field). Invitations to the users can be extended by using the search option in User Groups. External users can be added and invited by their Email Id

Confirm Availability-

Double Booking Automatically creates conflicts when making single or recurring reservations for a given date and time, Double Booking has been designed to recheck or Correct if any resource is not available by filtering down for a given date and time.

Manage Minutes of Meeting-

It can be extended to maintaining minutes of meetings for the attendees. The minutes can be managed and circulated to users. Also it can be used for assigning tasks from the meeting.

Ascenwork Technologies create an architecture that provides a Scalable and Flexible solution built on Microsoft SharePoint using all the advantages of an integrated solution. The system will be customizable and is accompanied by standard platform tools.
We have helped many Organisations in streamline products, automating processes, and have better visibility and forecasting on technology. Connect with us on [email protected] or contact +91 7977285342

How Task Management Can Contribute to your Productivity?

How Task Management Can Contribute to your Productivity?

April 12, 2019 | By Shripal Shah

Blog single SharePoint

Irritated with the daily approvals from your employees, while you are in a meeting and they keep knocking the door for a mere approval. Why not get it automated with Task Management and just click approval and the work is done. No cumbersome paper related work or wasting employee working hours.

SharePoint Development is the new age automation of the work with more than 1.2 billion users worldwide.

Task Management is just an add-on feature in SharePoint Development’s new version with easing the work of the companies with less of daily paperwork and decreasing the idle time of employees’ contribution more toward productivity.

What Actually is Task Management?

SharePoint Task Management feature lists a collection of tasks assigned to a particular person in the project. It can help you track progress, take approvals, meet deadlines and manage multiple versions of the project in real-time.

Why use Task Management?

 

  • Create Tasks for your Projects –

With the new SharePoint Task Management feature, you can now create tasks in your project and it will show when the file was created and by whom. You can add any tasks to your on-going projects anytime. All it requires is creating a task and granting access to the needful users also keeping the data security in mind.

  • Check, Improve and Use –

One can easily check the live status of the tasks to keep it up to date and if any deviation occurs customize your tasks then further use it for the project completion.

A good example of this is the process between the Lead Generation and its Conversion and if the lead customer requires any customization one can just update the task report in the Software and get it approved for free flow working of the Organization.

  • Meeting Deadlines –

Task Management feature helps the employees in the meeting of deadlines, daily reminders and updating the tasks in a centralized server. The to-do lists give the daily report of the tasks and track the progress that helps in meeting deadlines.

Microsoft SharePoint 2019 New Features

Microsoft SharePoint 2019 New Features

January 28, 2019 | By Shripal Shah

Blog single SharePoint

Companies and Businesses looking to manage their files and Content, can do it easily now with SharePoint 2019.
Microsoft SharePoint 2019 Improvements to the user experiences are those that are easy to use, and ensure reliability, performance, and security under real-world pressures of scale and complexity.
SharePoint 2019 Features:-

1) New User Experience

Great User Experiences are those that both look great and work flawlessly, entertain and engage, with rich, contextual, and relevant content.

2) Modern and New pages

A great way to share ideas using images, Excel, Word and PowerPoint documents, embed video content, and more with modern Pages. You can create New and Publish Modern Pages quickly and easily, and they look great on any device.

3) New Team and Modern sites

New Modern Communication sites are a place to share news, display a story, or broadcast a message to other people. The new Modern Sites can display up to five items with images, text, and links to draw attention to the most important content.

4) Modern libraries

The Modern lists and library experience is optimized for the most Common tasks, allowing users to copy and move files using the command bar as well as pin documents, filter and sort easily, add files as links, and apply formatting to columns.

5) OneDrive for Business

SharePoint 2019 provides mobile access to content, people, and applications along with engaging and responsive experiences. It makes document collaboration and file storage more people-centric with new support for the latest generation of sync clients with One Drive for Business.

6) SharePoint Mobile

The intranet is the Heart of many organizations. SharePoint Server 2019 makes your intranet more accessible, more intelligent, and more personalized, based on your activities across sites, the people you work with, the content you work on and the business processes you drive.

7) Large File Support, Character Restrictions, and File/Folder Names

SharePoint Server 2019 delivers support for a broad array of types and naming conventions to include support for # and % as supported characters in file and folder names across document libraries in SharePoint and OneDrive for Business. This will allow people to, store, create and sync files containing # and % characters whether those characters are used as a prefix or suffix to the file or folder name.

So it’s the right time to upgrade to SharePoint 2019 with such great new features which will Enhance Productivity.

AscenWork technologies | SharePoint Development Company

 

8 Interesting Facts About SharePoint Online

8 Interesting Facts About SharePoint Online

December 17, 2018 | By Shripal Shah

Blog single SharePoint

SharePoint is a web-based collaborative platform that integrates with Microsoft Office. Want to grow your Business or say want a reliable and Professional tool then SharePoint is the right Option for you once you are aware of all the Interesting Facts about SharePoint Online.

Several Organisations in the World uses different Software for their businesses and Manage almost all the task, but Microsoft SharePoint Online makes the top of the List.

8 Interesting Facts about SharePoint Online-

  • 75% plus of Fortune 500 Companies used SharePoint or say completely depends on it.
  • Over 100 Million People World Wide Uses SharePoint.
  • 60 % of Companies using SharePoint depends on it for Document Management.
  • SharePoint Brings Approximately $2 Billion in Revenues Annually.
  • 2 out of 3 Enterprise Employees works with SharePoint
  • OneDrive for Business is different from OneDrive.
  • 20,000 Users are added by Microsoft on a daily basis.
  • More than 80% of Intranets are built on SharePoint

SharePoint can do so much that it can be hard to figure out what elements you need. We work with you to envision a roadmap that meets your business needs. As you can see, investing in Microsoft SharePoint Solutions can help grow your business and take it to the next level.