AscenWork Technologies

Tag: Sharepoint

Lotus Notes: Why to Migrate to SharePoint and Benefits

Lotus Notes is over a couple of decade-old collaboration applications. Lotus Notes, presently known as IBM Notes is enterprise software. It is one-half of a collaborative client-server software platform. While Lotus Notes is the client part of the software platform, Lotus Domino is the server, currently know as IBM Domino.

Lotus Notes is a workflow desktop application, which provides instant messaging, email, calendars, blogs, personnel directories, and forums to organizations. It simplifies and enhances workplace collaboration, which is provided with applications that can be used to enforce security, access, and store information and allow data replication.

Why migrate from Lotus Notes?

Many Organizations are opting to migrate from Lotus Notes and Domino to a more powerful and flexible platform. What better choice than Microsoft. In recent times with SharePoint, Microsoft has offered a collaborative approach to enterprise. Following are a few pointers to explain this further:

  • Notes was an innovative application when introduced, but was unable to evolve with the technology over time. Over the past decade, there were has been no modification carried out compared to SharePoint.
  • Microsoft has been developing significantly with their every release with SharePoint. They have constantly advanced and elevated their technology with time for all the products in the market. This helped them become a market leader in enterprise software.
  • Managing applications end to end. All organizations rely on data and reports for analyzing and taking business decisions. So, the ability to process the insights into applications provided has become an indicator of efficiency and productivity.
  • Today’s market demand Agile and Flexible applications. They must support businesses in rapidly adapting to markets and customers, and take advantage of all the benefits of rapid transformations.

Time demands efficiently build and revamp applications. It’s hard to find a resource that can support a lengthy development. Hence, the only logical and strategic move will be to migrate to a no-code application such as Microsoft SharePoint.

 Benefits of SharePoint:

Let’s discuss a few benefits of using Microsoft SharePoint, which can widen and ameliorate your organization:

blank

  • Data Security:

All the industries and sectors adhere to strict regulatory requirements and guidelines. Users come with authorization and they do not have access to all the data. There should be a measure for preventing such data from respective industries. SharePoint allows users to specify security settings that comply with their specific compliance regulations at every checkpoint. You can also set storage and auditing policies, along with actions to take when business records expire. This helps your organization maintain compliance, all while controlling and managing business-critical information in an effective manner.

Even if your business doesn’t revolve around tight compliance measures, it’s still important to place controls on data access within your company. SharePoint allows you to set specific permissions that dictate control over the following entities:

  • Sites
  • Folders
  • Lists
  • Documents
  • Web applications
  • Centralized Administration:

There might be a few times when you need to adjust the configuration. With such a vast platform, you might expect this process to be a major pain. However, SharePoint has a central administration console that makes this process easier. Authorized administrators can make all changes in a centralized single location rather than clicking around to multiple pages. On the console, you’re able to access, monitor, and update the following data:

  • Application management features
  • SharePoint farms
  • System settings
  • Backups and restorations
  • SharePoint upgrades
  • Security settings
  • General application settings

This feature allows you to effectively maintain control over the entire SharePoint platform, regardless of how widespread yours is.

  • Document Management System:

Most of the employee’s time is been utilize in reading and replying to the mails in a day. This tells us that today’s workforce is driven by data. Imagine doing this the conventional way, like Minutes of Meeting, Various Reports, Customer Requests, etc. This data could be from different departments, Projects, or Teams and in different sizes and formats. It is a challenge to keep track of everything. The solution to this is the Document Management System(DMS). What could be better than Microsoft SharePoint for DMS? Being the Microsoft Product it is well integrated with Microsoft Office Suite like Microsoft Excel, PowerPoint, Word, Outlook as well as Microsoft Unified Communications and Microsoft Exchange Server. Users can also access line-of-business systems, including Microsoft Dynamics CRM. Also, back-end connections allow them to create personalized views and interactions with those systems.

  • Customization:

Standard SharePoint functionality is robust, your teams might require specialized functions to perform their roles. If this is the case, SharePoint developers can build custom applications and connect them to the software with ease. This option means that your team members will always have instant access to the tools they need to do their job.

  • Collaboration:

Open and Seamless communication is one of the essences of a successful business. All members of your organization should understand how to communicate and collaborate. If they don’t have access to resources that facilitate this aim, it’s all too easy for discord and disarray to emerge. This is especially when two or more people working on a single document simultaneously. SharePoint features version controls that track every single edit made to a document, along with the time it occurred and the person responsible. Moreover, only one person can access the file at a time to prevent duplicate work. Co-workers can share files and updates in real-time, improving their collaborative efforts.

AscenWork Technologies is specialized in Microsoft SharePoint Solution and emerged as one of the leading Software development Companies in the market. Let us treat you with free Consultation for Microsoft SharePoint.

Contact us:

Call: +91-7977285342 | Email: [email protected]

Visit: ascenwork.com

[vc_row type=”in_container” full_screen_row_position=”middle” column_margin=”default” scene_position=”center” text_color=”dark” text_align=”left” overlay_strength=”0.3″ shape_divider_position=”bottom” bg_image_animation=”none”][vc_column column_padding=”no-extra-padding” column_padding_position=”all” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_link_target=”_self” column_shadow=”none” column_border_radius=”none” width=”1/1″ tablet_width_inherit=”default” tablet_text_alignment=”default” phone_text_alignment=”default” overlay_strength=”0.3″ column_border_width=”none” column_border_style=”solid” bg_image_animation=”none”][vc_column_text]

Lotus Notes is over a couple of decade-old collaboration applications. Lotus Notes, presently known as IBM Notes is enterprise software. It is one half of a collaborative client-server software platform. While Lotus Notes is the client part of the software platform, Lotus Domino is the server, currently know as IBM Domino.

Lotus Notes is a workflow desktop application, which provides instant messaging, email, calendars, blogs, personnel directories, and forums to organizations. It simplify and enhance workplace collaboration, which is provided with applications that can be used to enforce security, access, and store information and allow data replication.

Why migrate from Lotus Notes?

Many Organizations are opting to migrate from Lotus Notes and Domino to a more powerful and flexible platform. What better choice then Microsoft. In recent times with SharePoint, Microsoft has offered a collaborative approach to enterprise. Following are a few pointers to explain this further:

  • Notes was an innovative application when introduced, but was unable to evolve with the technology over time. Over the past decade, there were has been no modification carried out compared to SharePoint.
  • Microsoft has been developing significantly with their every release with SharePoint. They have constantly advanced and elevated their technology with time for all the products in the market. This helped them become a market leader in enterprise software.
  • Managing applications end to end. All organizations rely on data and reports for analyzing and taking business decisions. So, the ability of processing with the insights into applications provided has become an indicator of efficiency and productivity.
  • Today’s market demand Agile and Flexible applications. They must support businesses in rapidly adapting to markets and customers, and take advantage of all the benefits of rapid transformations.

Time demands efficiently build and revamp applications. It’s hard to find a resource that can support a lengthy development. Hence, the only logical and strategic move will be to migrate to a no-code application such as Microsoft SharePoint.

 Benefits of SharePoint:

Let’s discuss a few benefits of using Microsoft SharePoint, which can widen and ameliorate your organization:

blank

  • Data Security:

All the industries and sectors adhere to strict regulatory requirements and guidelines. Users come with authorization and they do not have access to all the data. There should be a measure for preventing such data from respective industries. SharePoint allows users to specify security settings that comply with their specific compliance regulations at every checkpoint. You can also set storage and auditing policies, along with actions to take when business records expire. This helps your organization maintain compliance, all while controlling and managing business-critical information in an effective manner.

Even if your business doesn’t revolve around tight compliance measures, it’s still important to place controls on data access within your company. SharePoint allows you to set specific permissions that dictate control over the following entities:

  • Sites
  • Folders
  • Lists
  • Documents
  • Web applications
  • Centralized Administration:

There might be a few times when you need to adjust the configuration. With such a vast platform, you might expect this process to be a major pain. However, SharePoint has a central administration console that makes this process easier. Authorized administrators can make all changes in a centralized single location rather than clicking around to multiple pages. On the console, you’re able to access, monitor, and update the following data:

  • Application management features
  • SharePoint farms
  • System settings
  • Backups and restorations
  • SharePoint upgrades
  • Security settings
  • General application settings

This feature allows you to effectively maintain control over the entire SharePoint platform, regardless of how widespread yours is.

  • Document Management System:

Most of the employee’s times is been utilize in reading and replying to the mails in a day. This tells us that today’s workforce is driven by data. Imagine doing this the conventional way, like Minutes of Meeting, Various Reports, Customer Requests, etc. This data could be from different departments, Projects, or Teams and in different sizes and formats. It is a challenge to keep track of everything. The solution to this is the Document Management System(DMS). What could be better than Microsoft SharePoint for DMS. Being the Microsoft Product it is well integrated with Microsoft Office Suite like Microsoft Excel, PowerPoint, Word, Outlook as well as Microsoft Unified Communications and Microsoft Exchange Server. Users can also access line-of-business systems, including Microsoft Dynamics CRM. Also, back-end connections allow them to create personalized views and interactions with those systems.

  • Customization:

Standard SharePoint functionality is robust, your teams might require specialized functions to perform their roles. If this is the case, SharePoint developers can build custom applications and connect them to the software with ease. This option means that your team members will always have instant access to the tools they need to do their job.

  • Collaboration:

Open and Seamless communication is one the essence for a successful business. All members of your organization should understand how to communicate and collaborate. If they don’t have access to resources that facilitate this aim, it’s all too easy for discord and disarray to emerge. This is especially when two or more people working on a single document simultaneously. SharePoint features version controls that track every single edit made to a document, along with the time it occurred and the person responsible. Moreover, only one person can access the file at a time to prevent duplicate work. Co-workers can share files and updates in real-time, improving their collaborative efforts.

AscenWork Technologies is specialized in Microsoft SharePoint Solution and emerged as one of the leading Software development Companies in the market. Let us treat you with free Consultation for Microsoft SharePoint.

Contact us:

Call: +91-7977285342 | Email: [email protected]

Visit: ascenwork.com

[/vc_column_text][/vc_column][/vc_row]

Advantage and Disadvantage of SharePoint Modern Site

SharePoint  Modern site has seen a significant restoration over the most recent few years. There were long-standing inquiries in our association about the fate of SharePoint considering an ever-growing arrangement of Office 365 applications. Would SharePoint be consigned to just an online record share in the background of different applications? The appropriate response is “No.”

The Microsoft SharePoint group in the course of the most recent few years has put intensely into the fate of SharePoint. This is generally apparent in the arrival of what we presently call “SharePoint current locales.” This language is intended to recognize it from the “exemplary experience” found in SharePoint 2013/2016, and now numerous customers are asking us which they should use in their SharePoint usage. This article will look to give a diagram of the advantages and disadvantages of SharePoint Modern Site present-day destinations and give knowledge into how we manage customers today.

Advantages:

How about we talk first about the experts in light of the fact that there is a great deal of them that make current locales extremely convincing. These professionals additionally give us knowledge into how Microsoft sees SharePoint developing both as an application and a stage for advancement.

  • The primary expert that we should verbalize is this is the eventual fate of SharePoint. This is genuine in SharePoint Online as well as SharePoint on-premises. This implies in the event that you need to utilize the rendition of SharePoint that will see upgrades after some time, present-day destinations are the best approach.
  • Furthermore is the modernization of the interface. The “work of art” destinations of old utilize stale format strategies, typography, and association plan. In present-day destinations, the SharePoint group is attempting furiously to modernize the interface and experience.
  • The star that most influences venture spending plans is that cutting edge locales are versatile out-of-the-container. Past renditions of SharePoint didn’t structure for a scope of gadgets. We used to go through many weeks making great destinations work over a variety of gadgets. This isn’t vital any longer.
  • The cutting edge experience is fundamentally quicker than exemplary locales. Sometimes, you may see execution upgrades for up to 50%.
  • The improvement model for present-day destinations utilizes the SharePoint Framework. This is another extensibility model concentrated on customer side advancement, (for example, JavaScript). SharePoint improvement used to be amazingly explicit and exclusive, yet the SharePoint group is likewise attempting to modernize the advancement experience utilizing more industry-standard practices.
  • You can make web parts utilizing the SharePoint Framework and still use them in great locales, however, it doesn’t work a different way.
  • Present-day SharePoint pages (and news) are upheld in the authority SharePoint portable applications. Whether you utilize a program or the authority application, the thought is that it will look incredible regardless and with little effort.
  • Applications like Microsoft Teams and Groups arrangement present-day SharePoint destinations of course. So no doubt whether you utilize the present day or great locales for your intranet, you should work with current destinations in some capacity.

Disadvantage:

Indeed, even with an extraordinary rundown of masters, there are still some significant considerations while choosing Modern Sites.

  • Modern sites are only created as site collections, which imply you can’t utilize a site/subsite structure. This is a discussed point starting late; however recall that highlights like security legacy through sub-locales don’t exist in the cutting edge site system.
  • Search is a major staging point for some customers. While Microsoft truly needs to push list items controlled by the Microsoft Graph, it’s essential to recollect that there is fundamentally no extensibility for the current hunt. This implies highlights like outcome sources and purifiers are not accessible (at any rate starting today).
  • The capacity to change the interface for present-day destinations is incredibly constrained. Presently, you can just include a light subject top. In any case, in a great distributing site, the main impediment was a customer’s spending limit and course of events.
  • Site provisioning (for site templates) is additionally juvenile now. This is another point to feature the general absence of extensibility now for present-day locales. How much and when this will change later on is yet to be resolved.
  • Right now, the SharePoint modern site experience is not completely modern. For instance, the landing page will resemble a modern site, yet the moment you go into an application (settings) page it would appear that a Classic site. It’s a disconnected involvement with best.

 

The one thing that you may need to consider using Classic Sites for is in case you have an on-premises course of action, and you require expansive interface customization. Just review that it will see no future theories from the SharePoint Team. Another idea is search extensibility. If you require a significantly revamped search understanding, then classic sites may be an option (while you can in reality use a model interest network with present-day regions, it is definitely not a fundamental decision).

After diligently working on SharePoint, AscenWork Technologies has recognized its strength and shortfall. Basis which we recommend the circumvent for all our clients. We have skilled our self with to meticulously advise SharePoint Solutions to existing and new clients.

For free consultation

Contact us:

Call: +91-7977285342

Mail: [email protected]

Visit: ascenwork.com

5 different ways Microsoft SharePoint can enable your Business to Succeed

Increment, profitability, and effectiveness of your business can be easily achieved through Microsoft SharePoint Technology. It is an inventive communitarian stage which can enable your association to succeed and flourish in an advanced focused business condition.

Microsoft SharePoint is an imaginative reports the executives and corporate collective device and stage that are intended to help business associations to oversee and control their inner substance and records. SharePoint can be sent as a nearby server under the SharePoint On-Premise settings and can be facilitated in the cloud under the SharePoint Online setting. It tends to be sent inside Hybrid condition settings also. As indicated by Microsoft, SharePoint has now been utilized by 85% of the Fortune 500 organizations; and it is assuming a basic job in improving their inside corporate correspondence, profitability, and proficiency.

Because of its tight incorporation with Office 365, and capacity to work as a record the board framework and corporate intranet, it enables associations to share, store and recover archives with more prominent viability, when contrasted with a customary document the executive’s framework. SharePoint likewise guarantees that everybody inside your association gets the required data readily available. SharePoint Online is your portal when you select to have in the cloud. It gives a steady client experience over numerous advanced gadgets, and gives remote access, portability, web-applications, adaptability, undertaking grade security, and consistency.

Today, business associations are progressively embracing SharePoint as a source to build their profitability and effectiveness, while guaranteeing its key execution and arrangement with the business vision and goals. Here, in this blog, we have recorded five different ways Microsoft SharePoint can assist your business with prospering and flourish in present-day business conditions.

  1. Gives Streamlined and Consistent Users Experience

Microsoft SharePoint is firmly coordinated with innumerable Microsoft applications, for example, Excels, Word and so on which causes your workers to get free access to them and use them to proficiently finish their ordinary errands. It likewise rearranges the procedure of clients’ data association, while streamlining the procedures like record endorsement, surveys and mark assortment, issue revealing and following simultaneously. Also, since SharePoint is a piece of Office 365, it implies that your association will require an Office 365 record to utilize it. This additionally implies all the products and applications that are as of now added to your Office 365 bundles will likewise convey the comparative predictable client experience all through the organization; as the entirety of your workers will utilize the equivalent, refreshed variant of Microsoft applications.

  1. Encourages Remote Access and Employee Mobility

As business association is progressively embracing activity concerning remote access, portability and bring-your-own-gadget and so on workers are dynamically requesting for brisk and simple access to the basic business data, whenever and from wherever. With SharePoint Online and SharePoint Mobile, you can furnish your workers with the office of remote access to your organization’s information from anyplace on the planet; alongside proficient correspondence and joint effort with on-location representatives. This additionally implies the procedure of report audit, alter, submit an offer will never be obstructed.

  1. Encourages Quick and Easy Collection of Critical Business Information

Keen electronic types of SharePoint enable you to gather information from your sellers, accomplices, clients, and even workers while utilizing a straightforward program interface. Furthermore, the incorporated guidelines of approval guarantee precise and reliable information assortment, while the immediate interface with solid back-end framework dispenses with the dangers and blunders related to manual information passage. SharePoint structures are adaptable and are fit for gathering both straightforward and complex data.

  1. Support Informed Decision Making

SharePoint has an intuitive and astute business entrance that permits and association to assemble information and data from unique information sources that is basic for the fulfillment of business goals. It further goes on in showing this data in a very easy to use, outwardly engaging and advantageous configuration, for example, dashboards, diagrams, graphs and so on so the representatives can settle on clever and educated business choices. SharePoint clients can likewise make customized sees and can likewise make and share their substance for mark and endorsement.

  1. Energizes Workplace Collaboration

With SharePoint’s capacity to fill in as an intranet, representatives of an association can interface, discuss and team up adequately through utilizing a focal entryway. This particularly benefits the association that has its assets over numerous land destinations. Once in the past, the auxiliaries that were geologically secluded looked to be cut off from the business because of wasteful correspondence. Be that as it may, with SharePoint, anybody from any backup can impart successfully with no deterrent because of geological separations. Along these lines, Microsoft SharePoint encourages the way of life of innovativeness and cooperation and each worker of the association can utilize it as a record the board framework just as an intranet gateway. Close by, SharePoint likewise makes the basic authoritative data, outlines, measurements, and objectives noticeable to every one of the representatives, in this manner giving them a focal spot to start discourses through dialog sheets and gatherings.

 Conclusion-

Microsoft SharePoint is a ground-breaking stage which conveys countless advantages to business associations. There is a wide scope of advantages that we have not canvassed in this blog, which incorporate the SharePoint’s capacity to fills in as an extranet, corporate social networking app, interior hunt, public-facing website detailed charts, reporting and much more. If you also think and need your organization to receive such rewards of SharePoint, at that point get yourself the expert administrations of SharePoint improvement, interview, and execution by AscenWork Technologies presently; which is the main name in the market with regards to leading SharePoint arrangements. AscenWork has mastered into SharePoint technology with the deployment of each project.

For Free Consultation contact us:

Call: +91-7977285342

Mail: [email protected]

Visit: ascenwork.com

Features of SharePoint that makes it a Reliable Tool

Organizations can easily control cost and reduce the risk associated with IT through Microsoft SharePoint as it allows Project Teams to productively access valuable information and Collaborate with each team member. As we all know 75% – 80% of Fortune 500 companies utilize SharePoint as it increase Productivity.

Key Features of Microsoft SharePoint –

 

  • Easy to communicate and collaborate with your organization

SharePoint is tightly integrated with familiar client desktop applications, e-mail, and Web browsers to provide a consistent user experience that simplifies how people interact with content, processes, and business data.

  • Safe and secure

SharePoint offers organizations the ability to protect and secure the integrity of data from unauthorized use. This includes managing permissions to lists, folders, Sites, documents, Web applications, and more.

  • Central Administration Console

From a Single Business or Office Location, you can easily access application management features, system settings, monitor SharePoint farms& restorations, upgrade SharePoint, manage security settings, change general application settings and use configuration wizards.

  • Reduces litigation risk for your organization

It helps meet regulatory requirements by specifying security settings, storage policies, auditing policies, and more. It also controlled and manages your sensitive business information effectively.

  • Stimulate Shared Business Processes

You can collect critical business information from employees, Customers, and Suppliers through a Web browser, without coding any custom Application. Built-in data validation rules help you gather consistent and accurate data that can be directly integrated into back-end systems to avoid repetition and errors that result from manual data re-entry.

By recommending SharePoint, AscenWork has always guided all our association to earn all the benefits from features which SharePoint offers. So, all we can say that it provides a tool for Personal Productivity, Supports Teamwork, and Simplifies Process Automation. Have a thought to share? We’re listening to your opinions. Contact us for Free Consulting on [email protected]or call us on +91-7977285342 and share your thoughts with us on Facebook, Twitter, or LinkedIn.

Why to Add Identifier to a SharePoint List?

As we all know that when we create an item in SharePoint List or say when we add a document to the SharePoint Doc library, it gets its Unique Id number. Many businesses and organizations will getaway where it is possible to identify individual entries to the SharePoint Custom list easily.

How Does Unique Identifier Work in SharePoint List?

The idea is pretty simple. Essentially each entry in a SharePoint List or Documentary Library gets a number (ID). The first entry gets 1, and then it is consecutive from there (incremented by 1).

Advantages of the ID column

  • The ID number is unique. If you delete a list item or a document, it is never used again in a list.
  • ID Number (unique identifier) is auto-incremented for you automatically in the list.

Disadvantages of the ID Column

  • ID Column is unique to the library or list
  • If you use ID Column to track documents, this will only work as long as all documents being tracked are stored within the same document library. If you need to have a unique ID for a document across the board (all sites and libraries), you need to utilize a feature called Document ID. This is a topic for another post, though.

Various Usage Of UNIQUE IDENTIFIER (ID COLUMN)

  • Sales Order numbers: If you use a SharePoint custom list to track Sales (Purchase) orders, your ID number can serve as a unique identifier for a Sales Order numbers.
  • Help desk ticketing system: If you use SharePoint to track help desk tickets each ID can serve as a unique identifier for a logged ticket in System
  • Issue/Action Items Tracker: Anytime you use SharePoint list to track issues, tasks, action items, risks, you can use the ID number to identify each issue/row.

AscenWork expertise in SharePoint and manifest itself as one of the top SharePoint Development Company in the market. We work hard to sustain our position in this competitive market. So, we take great efforts in indulging every project we earn is accelerating. Contact us for Free Consultation on [email protected] or call on +91-7977285342.

What is a Communication Site in SharePoint and Why it’s Important?

SharePoint Communication Site allows an organization to have one central place to securely, share news, and build culture. You can easily send news and information out via email to individuals or teams, share pictures, events, and videos and ensure that they are in one place, searchable, secure and give all employee the history (which is lost when solely emailed)

SharePoint Communication Site is used to share Reports, News, Status, or say to broadcast Information to other teams or to an entire organization.

Communication sites in SharePoint are innovative, creative, and beautiful as it is a new distinct type of site templates.

Key Benefits of Communication Site: –

  • Anyone can build great looking Communication Site (Any non-technical employee can create and share a company’s event, news or information easily)
  • It is already included with Office 365 (Companies can take full advantage of all the application and features included in office 365)
  • Easily determine Permission settings (It allows you to set permission settings easily and quickly)
  • Build Mobile-Friendly (Communication sites are designed and developed mobile-friendly so that the desktop pages will display beautifully on Tablets and Mobile)

Usage of Communication Site:-

  • New Services or product launch Site (New product Images, brochures, Announcements and more)
  • Intranet Landing page (Communication Site template is great for the main Intranet site where we can post events, announcements, Operations Update, and Common links.)
  • Company Events- ( An Annual events, Team Outing Plans, Festivals Celebration plans and more )
  • HR Site – (An employee or HR can share info and they can download all required documents and policies directly)
  • Sale Site- ( Sales Reports, Operations Working Report, and other dashboards can be shared easily with everyone or Management)

Important Tips-

  • Plan and build your pages before you start on your homepage, as your home will point off to these pages.
  • Create some smooth and simple publishing rules or guidelines for the editing team so that content is consistent and follows your organization branding.
  • SharePoint Online and Office 365 customers will always get first access to features, which is one of the vital benefits of using Microsoft’s cloud services.
  • Your pages will be mobile-friendly automatically but be aware of some mobile best practices. Use bullet points to split text and ensure Carousels show the most important information first.

To create a Communication site simply visit (https://support.office.com/en-us/article/create-a-communication-site-in-sharepoint-online-7fb44b20-a72f-4d2c-9173-fc8f59ba50eb)

With proven track record, We at AscenWork have developed such communication sites for our various clients out of our wide pool of clienteles. We have expertise ourselves in solution providing and with a great level of customer satisfaction and we have emerged as a trustworthy brand. Contact us for Free Consultation on [email protected] or call on +91-7977285342.

Why Document Management System is Critical for Business to Succeed?

What is the Document Management System (DMS)?

A DMS is management of digital documents used to track, manage, and store Documents. This User-friendly Web  System allows you to create a Knowledge Bank which is easy to use and Secure while encouraging collaboration within the Organisation.

Challenges of orthodox Document Management

The paper-based file storage system is slow, cumbersome, and error-prone. Furthermore, it does not support the policies of its organization for efficient service delivery or the vision of the company to be a customer-oriented, world-class company. Although many think this to be a part of the job, but this shouldn’t be the case. In today’s time, administrative tasks involving documents such as printing, faxing, filing, etc. are like opportunity cost. You would rather let your employee’s time be utilized for more productive work of his expertise, then him use it for the orthodox method of document management. So, practically Time is like currency for businesses. Today Implementing DMS is critical for a Business to Succeed, so while Searching for a Reputable DMS have to keep in mind the below mentioned Features it should Contain-

Features of DMS-

  • Store and Retrieve Files
  • Store all types of Documents
  • User Permissions and Access
  • Workflow Automation
  • Manage and Track File Versions
  • Control and Manage User Privileges with usage notifications
  • Check-in / Check-Out functionalities
  • Document Security
  • Customization as per client’s requirement

AscenWork DMS features come with the following –

  • Deployment On-premises or on Cloud
  • Support Multi-Language
  • Collaboration Portal
  • Multi Tenants

For case study and other information related to DMS kindly visit

https://ascenwork.com/about-us/case-studies/sharepoint-document-management-system/

 

 

Microsoft SharePoint 2019 New Features

Companies and Businesses looking to manage their files and Content, can do it easily now with SharePoint 2019.
Microsoft SharePoint 2019 Improvements to the user experiences are those that are easy to use, and ensure reliability, performance, and security under real-world pressures of scale and complexity.
SharePoint 2019 Features:-

1) New User Experience

Great User Experiences are those that both look great and work flawlessly, entertain and engage, with rich, contextual, and relevant content.

2) Modern and New pages

A great way to share ideas using images, Excel, Word and PowerPoint documents, embed video content, and more with modern Pages. You can create New and Publish Modern Pages quickly and easily, and they look great on any device.

3) New Team and Modern sites

New Modern Communication sites are a place to share news, display a story, or broadcast a message to other people. The new Modern Sites can display up to five items with images, text, and links to draw attention to the most important content.

4) Modern libraries

The Modern lists and library experience is optimized for the most Common tasks, allowing users to copy and move files using the command bar as well as pin documents, filter and sort easily, add files as links, and apply formatting to columns.

5) OneDrive for Business

SharePoint 2019 provides mobile access to content, people, and applications along with engaging and responsive experiences. It makes document collaboration and file storage more people-centric with new support for the latest generation of sync clients with One Drive for Business.

6) SharePoint Mobile

The intranet is the Heart of many organizations. SharePoint Server 2019 makes your intranet more accessible, more intelligent, and more personalized, based on your activities across sites, the people you work with, the content you work on and the business processes you drive.

7) Large File Support, Character Restrictions, and File/Folder Names

SharePoint Server 2019 delivers support for a broad array of types and naming conventions to include support for # and % as supported characters in file and folder names across document libraries in SharePoint and OneDrive for Business. This will allow people to, store, create and sync files containing # and % characters whether those characters are used as a prefix or suffix to the file or folder name.

So it’s the right time to upgrade to SharePoint 2019 with such great new features which will Enhance Productivity.

AscenWork technologies | SharePoint Development Company

 

8 Interesting Facts About SharePoint Online

SharePoint is a web-based collaborative platform that integrates with Microsoft Office. Want to grow your Business or say want a reliable and Professional tool then SharePoint is the right Option for you once you are aware of all the Interesting Facts about SharePoint Online.

Several Organisations in the World uses different Software for their businesses and Manage almost all the task, but Microsoft SharePoint Online makes the top of the List.

8 Interesting Facts about SharePoint Online-

  • 75% plus of Fortune 500 Companies used SharePoint or say completely depends on it.
  • Over 100 Million People World Wide Uses SharePoint.
  • 60 % of Companies using SharePoint depends on it for Document Management.
  • SharePoint Brings Approximately $2 Billion in Revenues Annually.
  • 2 out of 3 Enterprise Employees works with SharePoint
  • OneDrive for Business is different from OneDrive.
  • 20,000 Users are added by Microsoft on a daily basis.
  • More than 80% of Intranets are built on SharePoint

SharePoint can do so much that it can be hard to figure out what elements you need. We work with you to envision a roadmap that meets your business needs. As you can see, investing in Microsoft SharePoint Solutions can help grow your business and take it to the next level. 

How does SharePoint Add Worth to an Organization

Microsoft SharePoint is a platform for quickly building web sites and web-based applications which Adds Worth to an Organization.

As such, it can do and be a lot of different things. While that has, no doubt, contributed to SharePoint’s success as a product, it makes it hard to understand what it’s all about and how to get the most value out of it.

SharePoint is one of the most important enterprise information portals on the market. And that’s why SharePoint Add Worth to an Organization.

  • Four weighable measures help assess the value SharePoint brings to an organization:

  1. Improvements in Productivity

Using SharePoint, we can help solve business problems and increase productivity. The SharePoint organization tools make it easy for you to manage as well as share all your content in a meaningful manner. It’s important to note that you can have immediate access to every content piece thanks to the cloud.

  1. Increased Revenue

Aligning your SharePoint strategy and your business’ strategic goals makes it possible to bring in more revenue – a tangible result that shows on the financial bottom line of your organization.

  1. Decreased Costs

SharePoint can help reduce the number of technologies organizations need, depending on how business requirements match the functionality that SharePoint offers. Reducing the number of systems can have a financial impact across many areas.

  1. Amazing security

Another thing that makes Microsoft SharePoint Solutions stand out is that you have great security. You can share all kinds of content with other people within your business without worrying about data loss. Considering the major security issues that can appear nowadays, being able to transfer data without issues is a great achievement and it will pay off a lot.

SharePoint can do so much that it can be hard to figure out what elements you need. We work with you to envision a roadmap that meets your business needs. As you can see, investing in Microsoft SharePoint Solutions can help grow your business and take it to the next level.