AscenWork Technologies automated the entire team on a single platform. For executing a project client has a Business Development team, Projects team, Operations team, Finance, and Management. Using Microsoft SharePoint, AscenWork developed a customized workflow solution that cuts across all the major stakeholders in the team. The solution has validations, approvals, maker-checker, and Management dashboards to track the entire process with a click of a button.
The application started from the creation of a project with client budgets, later the operations team enters the estimated spends against every line item. Here the system calculates the net margin. In case the net margin is less than 30% the project goes for management approval else finance team approval. Once approved, the operations team can assign vendors against every spend on the project. The system can also generate Purchase Orders for the vendor. Invoices against the Purchase order can be uploaded. This helped the finance team to track and manage cashflows against the project. The system also has special approval provisions in case of any escalations on the project. The project closes in the system once all the procurement and payment against invoices are completed. Project closure rights are with the Finance team.